Tag: ios 11

How to protect data on iOS 11

Many iPhone users are aware that Apple apps access their device’s data. But this can mean increased security risk, especially if your phone is used for both personal and business reasons. Fortunately, iOS 11 includes privacy controls to limit data access.

Location Services controls

Apple and other third-party apps and websites gather user location data to make Location Services work better. Apple Maps, Google Maps, and other mapping apps need location data to make recommendations, notify friends of your whereabouts, and more. But some users might not like every app on their phone having full access to their precise location.

To limit your phone’s location-data gathering, follow these steps:

  • Go to Settings > Privacy > Location Services (lists all the apps that obtain location info on your device)
  • Review the location access privilege of each app:
    • While Using – the app obtains location data only when it’s in use
    • Always – the app obtains data whether or not it’s in use, as in the case of Google Maps and the Weather app
    • Never – for apps that aren’t set up to obtain location data
  • Uncheck the apps set to Always that you don’t want to have full-time access to your location info
  • Deactivate access by swiping the button from right to left

Location sharing and device controls

Share My Location lets your contacts see your location via apps like Messages and Find My Friends, as well as location-based features like Siri and the Home apps. It’s often convenient to leave this activated, but users can deactivate it by swiping the button from right to left.

You can also share your location from other Apple devices connected to your Apple ID account. For example, if you own an iPhone and an iPad, you can share your location information from your iPad using your iPhone.

Here’s how to do it:

  • Go to Settings > Privacy > Location Services > Share My Location
  • On the Share My Location page, tap From and choose the device from which you wish to share your location. From this page, you can also delete devices you no longer use. Just swipe the device name and tap Delete

Application-based privacy

You can also limit third-party apps from accessing your iPhone hardware and apps. For instance, if you don’t want Facebook Messenger, WhatsApp or any other app to have access to your contacts, here’s what you need to do:

  • Go to Settings > Privacy
  • Go to the individual app (e.g., Contacts)
  • Deactivate access to an app (e.g., Facebook Messenger) by swiping the button from right to left

System Services

You can also adjust your iPhone or iPad’s location-data access on a system-wide basis. There is an option to allow your device to remember the places significant to you, which is aimed at improving location-based services in Maps, Photos, and other apps that need location data.

How to do it:

  • Go to Settings > Privacy > Location Services > System Services
  • Activate or deactivate individual system-wide settings (e.g., Find My iPhone, Sharing Time Zone, Significant Location, etc.)

Given the large number of apps you use on a daily basis, the amount of data you’re sharing with third-party websites and apps could be alarmingly high. If you need expert help ensuring your business’s Apple devices are not unnecessarily sharing data, call our hotline today.

Published with permission from TechAdvisory.org. Source.

Microsoft updates Office 365 apps for Apple

Microsoft recently updated Office 365 for iOS and Mac to enhance user experience. Office apps are now better integrated into the Apple ecosystem, which means iPhone, iPad, and Mac users can expect a more seamless experience when creating, accessing, or storing Office documents.

Co-authoring in Word, Excel, PowerPoint

Apple users can now co-edit documents in Word, Excel, PowerPoint, and Outlook. This new feature for Apple products allows several users to work, edit, or view changes in a document at once, whether from a PC, Mac, or mobile device. This feature also allows co-authors to track and identify other users who are making changes in real time.

Autosave documents in the cloud

The latest updates also come with an autosave feature for Apple users. This functionality not only automatically saves files, but also lets users view and restore previous versions of their content, similar to the autosave function in Google Docs, Sheets, and Slides.

OneDrive support for iOS’s Files app

iOS’s Files app, which was introduced in the iOS 11 update, made searching and organizing documents more convenient for iPhone and iPad users. However, it’s only now that Microsoft has integrated its own cloud storage platform with the Apple app. OneDrive for iOS now supports the Files app, which means users can access and edit all their files in OneDrive or Sharepoint, and easily classify them via a new tagging feature.

File type preview enhancements

The improved list view in OneDrive for iOS makes viewing file names and relevant details and sorting files much easier. This view option includes thumbnails on file previews and support for 130 file types that can be opened, viewed, or shared within OneDrive.

Drag-and-drop functionality

A drag-and-drop capability is nothing new in iOS, but it was previously limited to moving around files from non-Office sources and apps. With the latest update, Apple users can drag and drop files from various sources that now includes OneDrive, Office, and other Microsoft sources. This capability saves users’ time when adding photos, graphs, and other files into documents or presentations on their iPad, iPhone or Mac.

Better search function in Outlook

Microsoft has also improved searching in Outlook for iOS because the search function now has its own tab in the navigation bar. The search feature is now more intuitive; tapping on the tab gives you instant access to top contacts, upcoming travel itineraries and deliveries, and recently accessed attachments.

These recent updates to Microsoft’s productivity tools aim to make users’ life much easier regardless of the device they use. But there’s way more Office 365 apps and programs to help you work more efficiently, and we have Microsoft consultants who can help you maximize all of them. Just give us a call.

Published with permission from TechAdvisory.org. Source.