Microsoft Word is the go-to word processor for many businesses across all sectors. This popular tool is constantly updated with new features that make it even more useful and valuable for business use. Here are a few features that you should take advantage of to boost your productivity and efficiency at work. Work on Word Learn More “Boost productivity with these Microsoft Word tips”
Many businesses using Microsoft 365 prefer to have the latest versions of the productivity suite’s applications. Some businesses prefer to get updates as soon as they become available, while others prefer to update their systems on a predictable schedule. Fortunately, Microsoft’s update channels enable businesses to customize when they receive apps’ new features. New update Learn More “Microsoft 365 update channels: What you need to know”
Note-taking is a vital skill in life. Whether you’re in a board meeting, conference, or lecture, you’re bound to list, quote, or summarize certain points in order to recall them later and understand them better. Thanks to new technologies, you now have more ways of taking down notes than just a pen and paper. Using Learn More “Take notes the modern way with OneNote”
Microsoft Office 2019 is a popular and top-selling productivity suite. A one-time purchase gives you access to an array of applications that you can use to create and edit documents, spreadsheets, and presentations for school or work. While the program is easy to use, there are times when people need help. Here’s where to get Learn More “Where to get help with Office 2019 issues”
OneNote is a useful but underutilized app that comes with Microsoft Office. It enables you to create and share digital notebooks that contain text, audio, video, and other multimedia, taking your note-taking to another level. Discover the ins and outs of this wonderful app by reading on. Organize your digital notebook While both Microsoft Word Learn More “OneNote 101: Master OneNote in no time”
Microsoft Word remains one of the most popular and user-friendly apps for business. It is compatible with both Windows and Mac and can be used to create a wide array of business documents. While millions of people use Word every day, most don’t know how to maximize its potential. And since it is constantly being Learn More “Time-saving tips for Microsoft Word”
Lately, Microsoft has given some love to Outlook — not just the desktop app, but also the web and app versions. In fact, they just released a bunch of new and improved features. Let’s take a look.
Outlook makes it fairly simple to invite people to a meeting, but now it will also keep tabs on who’s coming. Just click the new “Tracking” option under “Meeting Occurrence” and see who has committed to the meeting and who hasn’t. RSVP isn’t just available for the meeting organizer, but the attendees, too.
#2 Multiple time zones
Traveling internationally and trying to sync appointments on different continents? Not fun. But now you can set up event start times and end times across different zones.
Outlook now allows you to show multiple time zones – three within Windows, and one within Outlook for Mac. In Outlook for Windows, add one by clicking File > Options > Calendar Time Zones and clicking “Show a second time zone”. In Mac, add one additional time zone under Outlook > Preferences > Calendar Time Zones. For Outlook on the web, click the “Time Zone” drop-down arrow in your Calendar meeting invite to add an additional time zone.
#3 BCC warning
If you’re on the receiving end of a blind carbon copy (bcc) email, that means the other recipients didn’t know you were copied on it. In Outlook for Windows, you’ll now get an alert if you attempt to reply to that message, such as “You were bcc’d, so perhaps you should reply only to the sender?” That way you’ll remain anonymous.
#4 Office Lens for Android
If you use Outlook for Android, the app will integrate the Microsoft Office Lens feature.
When that happens, you can tap the photo icon while composing a message, then take a snapshot of a whiteboard, document, photo or the like. Outlook will optimize it and then embed it into the email.
#5 Bill-pay reminders
What about your bills? Outlook will identify them in your inbox, show you a summary card at the top of your email each day, send an email to remind you two days before the due date, and automatically add an event to your calendar so you don’t forget to pay on the actual day.
If you want to learn more about these new and improved features, with more on the way, just call us today for a quick chat with one of our Microsoft Office experts.
Google recently launched a new feature on Google Drive that will improve collaboration. Users can now use a combination of Microsoft Office and G Suite while working with their teammates and clients. This update allows them to conveniently comment on Office files, images, and PDFs in the ‘Preview’ pane of Drive. Learn how you can take advantage of this new feature.
To reduce the hassles
Google Drive allows your team to seamlessly share files in the cloud and work on the go. The tech giant knows that businesses require all types of tools and files to finish certain tasks and responsibilities efficiently. This is why they eliminated the stresses of converting a document into a G Suite equivalent file just to allow commenting.
To ease your responsibilities
Google decided to enable comments directly on Microsoft office documents, images, and PDFs without any need for conversion. This is particularly helpful when you’re working with another firm, negotiating a sales transaction with a supplier, or discussing a contract with a customer. In each case, you’d likely deal with different file formats.
To improve collaboration
The most recent update allows you to comment on various file formats in Google Drive, akin to how you do it in Google Docs. In Drive’s ‘Preview’ pane, you can assign tasks, mention colleagues, or add notes, and your team will be able to respond even if they don’t use G Suite.
For instance, when one of your colleagues opens an MS Word document on a Windows computer, he or she will automatically see the comments you added and have the chance to respond to it. Commenting on the ‘Preview’ pane won’t require you to open other applications or browsers just to finish your task. Instead, you can just open documents in its preview form, provide feedback, and get back to work.
Every now and then, Google releases new features on their host of tools and applications — and it’s always for your benefit. Make sure you take advantage of these upgrades by regularly updating your G Suite. If this sounds too technical for you, or you really don’t have enough time to stay up to date, don’t hesitate to give us a call. It is always our pleasure to help you reach your bottomline in any way that we can.